3 Steps for Making Your Small Business More Productive

3590964983_80b23433f8_nIs your small business feeling disorganized and unproductive?

You’re not alone, believe me. Every day, small business owners struggle to squeeze more productivity out of limited time, staffing and resources.

There’s an easy system for having a successful and productive workday for your small business, and it’s called Plan-Prioritize-Review, or “PPR.”

Here are the steps:


  • Write a daily task list in your planner. Be sure to fill your daily Action List with descriptive action words like “complete,” “outline,” “research,” and “contact”
  • Create your daily schedule, first check your monthly calendar for appointments, and then block out any other necessary task or project times


Sort your daily task list by determining which tasks are:

  • A tasks (must be done today)
  • B tasks (need to get done, but you won’t be penalized if not)
  • C tasks (you’d like to do, but can wait another day)

Now number your tasks in order of importance and by how they fit into your day.


  • Scan yesterday’s notes and spot new task and appointment requests and important follow-up actions that came from a client conversation or business meetings
  • Check if incomplete tasks in yesterday’s day planner list are still priorities or should be moved to your master task list or Grass-Catcher list  for another day

See how a few minutes of your time is worth a fortune in business productivity? The PPR session is a small but effective step you can take today to ensure success.

Day-Timer Spokesperson Jeff Doubek can be reached at jeff.doubek@daytimer.com

4 thoughts on “3 Steps for Making Your Small Business More Productive

  1. Despite seeing your advice to prioritize in the past, I rarely did it. I had my tasks lists and I just tried to plow through as much as possible.

    I started prioritizing w/ A, B, C just a few days ago. I noticed that the process of writing those priorities actually builds my commitment to getting the A’s and B’s done. I hadn’t expected that!

    Just thought I’d give a bit of feedback, keep the good advice coming.

    1. Thanks for mentioning that point Ryan — the act of writing out your priorities does give you that little something extra that will increase your awareness and understanding.

      It’s a boost to your effectiveness.

      Enjoy your time!

  2. The simplicity here is so important. These simple steps are all that are needed to really give you the tools to manage your time.

    The key success factor here is making sure to take the time every single day to plan out your day/week/month.

    Looking forward to keeping up! Thanks!

    1. You’re right about simplicity being the key, Alexander. If you commit to doing it every day — it should only take about 5 minutes each morning to PPR.

      Good luck!

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