February is here and it’s time to get serious about filing your taxes. Improve your planning today by circling April 18th on the calendar and reading the following article from guest expert, Laura Stack – The Productivity Pro®.
When it comes to preparing for tax time, I recommend a five-step process, which I call my “5-P System”
- Purge: get rid of outdated information
- Plan: map out your new system
- Place: get everything set up
- Put: file in the appropriate place
- Purchase: hire out what you can’t do yourself
Here’s how to use it:
Throw away or recycle any unnecessary duplicates, outdated draft copies, and otherwise unnecessary materials before they turn into a huge mess and an intimidating chore.
Decide what you need to keep for taxes and have a clear understanding of what needs to be saved:
- Paycheck stubs
- Bank statements, credit card statements and bills that document deductions
- Tax returns
- Warranty info and receipts for big-ticket items
- Receipts for retirement contributions
- Investment statements
- Home improvement receipts
Start a checklist of things that you’ll want to have on hand when you file your taxes. Some of these won’t be available yet, but there are others that you’ve been accumulating throughout the year. Keep a dated file folder marked “Taxes,” where you put all tax-related receipts as you come across or receive them.
Move all old (previous year) tax returns and related receipts and documents to archive files in a safe, out-of-the-way place. I remove all files I want to keep for history (bank statements, credit card statements, charity donations, etc.). Then I put each year’s records in a white cardboard archive box, label it with the year, and store it in my basement.
Once you have all your documentation assembled, get help! Hiring a bookkeeper is essential for me since I own a business, but I know several people who use one to help with all their receipts, statements, and bills. Your bookkeeper can compile a tidy and professional set of files that will make life much easier when you need to access financial records, either for tax time or otherwise.
Continuing with our Tax Planning and Organization series, we will feature “3 Time-Saving Tax Filing Steps that Might Save You Money” in next week’s post.
[photo by alancleaver_2000]